Records Management is the planning, controlling, directing, organising, training, promoting, and other managerial activities involved with respect to records creation, records maintenance and use, and records disposition in order to achieve adequate and proper documentation of the policies and transactions of the creating agency. Records Management also results in effective and economical management of that agency's operations.

Records, for the purposes of Records Management, are all documents, regardless of form, produced or received by any agency, officer, or employee of an institution or organisation in the conduct of its business. Documents include all forms of recorded information, such as: correspondence, computer data, files, financial statements, manuscripts, moving images, publications, photographs, sound recordings, drawings, or other material bearing upon the activities and functions of the institution or organisation, its officers, and employees. A document becomes a record when it is placed in an organized filing system for use as evidence or information. It becomes archival when transferred to a repository for preservation and research use.

ISO 15489 is the International Standard for Records Management. View it via the links on the left. For help on implementing ISO 15489 see Consultants

Records Management Consultants Archives Management Scanning FOI E-Records

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