An electronic record is “any combination of text, graphics, data, audio, pictorial, or other information representation in digital form that is created, modified, maintained, archived, retrieved or distributed by a computer system.”

An electronic signature is “a computer data compilation of any symbol or series of symbols executed, adopted, or authorised by an individual to be the legally binding equivalent of the individual’s hand written signature."



An Electronic Records Management programme can help an organisation in the following areas:

•To assess existing records and information management systems within an organisation.
•To create a Retention Schedule based on legal, fiscal, and other regulatory requirements, as well as business needs for its electronic records.
•To develop a work plan for improving records and information management systems.
•To design and implement management system for current and inactive records.
•To identify vital records containing information that cannot be reconstructed from any other sources and are essential to continue operations; develop strategies to ensure their survival.
•To ensure compliance with the Freedom of Information Act, Data Protection Act and other standards and legislation.

There are 3 primary standards for Electronic Records Management, MoReq2 , 21 CFR Part 11 and in the US DOD 5015.2-STD

Electronic Records in Ireland are governed by the Data Protection Acts 1998/2003 and Electronic Commerce Act 2000

Records Management Consultants Archives Management Scanning FOI E-Records

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